Document digitisation
Scanning workflows, OCR and AI extraction, indexing, document management and retention policies for paper-heavy processes.
From paper and PDFs to searchable, structured records.
6 deliverables, a 4-stage approach and 5 related technologies.
Overview
Paper archives and scanned PDFs hold valuable information that cannot be searched or analysed. Digitisation turns them into structured, searchable records with controlled access.
We design capture workflows, apply OCR and AI extraction with validation steps, store documents with metadata and permissions, and set retention rules.
What we deliver
- Capture and scanning workflow
- OCR and field extraction
- Validation and correction interface
- Document repository with metadata
- Access control and audit
- Retention schedule
Use cases
Typical situations where this service is the right fit.
Records digitisation
Convert historical files into searchable archives.
Form processing
Extract data from paper forms into systems.
Contract repositories
Index contracts with key dates and parties.
How we work
The stages we follow. Each ends with something you can review.
- 01
Sample documents to measure extraction accuracy
- 02
Validate critical fields with people
- 03
Protect originals and chain of custody
- 04
Apply retention from the start
Things to consider
Questions worth answering before you commit budget.
- Handwriting and poor scans reduce accuracy.
- Some records must be retained in original form by law.
Technologies and engagement
Technologies we often use
- CVComputer vision
- LLLarge language models
- S3Object storage (S3-compatible)
- PGPostgreSQL
- ESElasticsearch / OpenSearch
We choose the stack with you; this is a starting point, not a requirement.
Ways to engage
- Fixed-scope project with milestones
- Dedicated team billed monthly
- Ongoing support and improvement retainer
Frequently asked questions
Related services
AI-powered automation
Automation that combines AI understanding of documents, emails and messages with deterministic workflows and human review.
Business process management
Process modelling, workflow engines with approvals and SLAs, task inboxes and process analytics.
Enterprise automation
Automation programmes across departments: prioritisation, shared platforms, governance, security and measurement of value.
Ready to talk about document digitisation?
Share a few details and we will reply with questions, options and an honest view of effort.